Privacy Policy for ujufoundation

Effective Date: 10-04-2025

ujufoundation is committed to protecting the privacy and personal data of all individuals who interact with us—including beneficiaries, donors, partners, volunteers, employees, and website visitors. This Privacy Policy explains how we collect, use, disclose, and protect your personal data in connection with our mission to combat poverty and improve healthcare access in Nigeria and beyond.

Our head office is located at:
28 Olowajisibomi Street, Ogba Ikeja, Lagos, Nigeria.
For any privacy-related inquiries, please contact us at:
ujupovertyhealthcarefoundation@gmail.com

1. Scope of This Policy

This Privacy Policy applies to:

All services provided by ujufoundation, both online and offline;
Data collected via our website, social media, email communication, outreach events, clinics, and donation platforms;
All individuals whose personal data we may collect in the course of our work.

2. What Personal Data We Collect

We may collect the following categories of personal data:

a. Identity and Contact Information

Full name
Date of birth
Email address
Phone number
Home or postal address
Next of kin details (in case of medical or emergency outreach)

b. Health and Demographic Information

Medical history (for patients or beneficiaries)
Gender
Age
Nationality and local government area
Household income and employment status (for needs assessments)

c. Financial and Donation Data

Bank or payment details (from donors)
Donation history
Preferences for communication or anonymity

d. Digital Data

IP addresses
Device and browser information
Cookies and usage data (when using our website or interacting with emails)

e. Volunteer and Staff Information

Educational and professional background
Emergency contact
Identification documents
Background check (if required)

3. How We Collect Your Data

We collect data in the following ways:

Directly from you when you complete forms online or offline;
During community outreach programs, health screenings, or interviews;
Through donations made via our website or third-party platforms;
When you volunteer or apply to work with us;
From third-party partners who have your consent to share data;
Through cookies and tracking tools on our digital platforms.

4. Why We Collect Your Data (Legal Basis and Purpose)

We collect and use your personal data for the following purposes:

a. Service Delivery

To provide healthcare services, education, or poverty-alleviation support;
To assess eligibility for aid or support;
To maintain accurate patient or beneficiary records.

b. Fundraising and Donor Engagement

To process and acknowledge donations;
To communicate with donors and supporters;
To provide updates, newsletters, and reports on the impact of your contributions.

c. Administration and Operations

To recruit and manage staff or volunteers;
For internal audits, legal compliance, and reporting obligations.

d. Monitoring and Evaluation

To track the effectiveness of our programs;
To perform data analysis and research for better policy planning.

e. Legal Obligations

To comply with Nigerian laws, including those related to healthcare and child protection;
To fulfill financial reporting and transparency standards for non-profit operations.

5. How We Protect Your Data

We take data security seriously. Measures we use include:

Secure servers and encrypted databases;
Access control measures to ensure only authorized personnel can view sensitive information;
Staff training on data confidentiality and compliance;
Regular audits and risk assessments.

Despite our best efforts, no transmission of data over the internet or storage system can be guaranteed to be 100% secure. However, we are committed to maintaining the highest standard of data protection in line with Nigerian Data Protection Regulation (NDPR) and international best practices.

6. Who We Share Your Data With

We may share your data with:

Healthcare professionals for service delivery;
Partners or affiliated NGOs strictly for collaborative program implementation;
Donor platforms or payment processors (for donation transactions);
Government bodies or law enforcement (only if legally required);
Auditors or evaluators for transparency and accountability.

We will never sell your personal data.

7. Your Rights

As a data subject, you have the following rights:

Right to Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You may ask us to correct any inaccurate or incomplete data.
Right to Erasure: You can request deletion of your personal data under certain conditions.
Right to Object: You can object to our use of your data for direct marketing or profiling.
Right to Withdraw Consent: Where we rely on your consent, you can withdraw it at any time.
Right to Data Portability: You can request your data in a commonly used format for transfer to another organization.

To exercise these rights, email us at ujupovertyhealthcarefoundation@gmail.com.

8. Cookies and Website Tracking

Our website may use cookies to enhance your browsing experience. These include:

Necessary cookies for functionality;
Analytical cookies for usage data;
Marketing cookies for campaign optimization.

You can manage your cookie preferences via your browser settings.

9. Children’s Privacy

We do not knowingly collect personal information from children under the age of 13 without the consent of a parent or guardian. Where healthcare or welfare support is provided to minors, parental authorization will be required.

10. Data Retention

We retain personal data for as long as necessary:

To fulfill the purpose for which it was collected;
To comply with legal, regulatory, or operational requirements;
To maintain historical records for accountability, especially in donor reporting and impact tracking.

Data no longer needed will be securely deleted or anonymized.

11. Cross-Border Data Transfers

If we engage with international partners or platforms (e.g., for donations), your data may be processed outside Nigeria. In such cases, we ensure appropriate safeguards are in place to protect your information.

12. Updates to This Policy

We may update this Privacy Policy from time to time. Any significant changes will be posted on our website, and we will notify you via email if appropriate.

Last updated: [Insert Latest Date]

13. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your personal data, please contact:

ujufoundation
28 Olowajisibomi Street,
Ogba Ikeja, Lagos, Nigeria.
📧 ujupovertyhealthcarefoundation@gmail.com